Conference Co-sponsorship Application

*TERMS AND CONDITIONS FOR IEEE BANGALORE SECTION TECHNICAL/FINANCIAL CO-SPONSORSHIP*

This agreement is made amongst ieee bangalore section, and the conference organizers listed above. General chair of the conference organizing committee may serve as the authorized signatory and hereby agrees to the following terms and conditions on behalf of the conference:

Duration of MOU

This MOU addresses the rights and obligations with respect to the conference. Although the parties may presently be considering the possibility of future conferences similar in theme or subject matter, no party shall be under any obligation to renew this MOU. All future conferences will submit a separate application for TCS and will not use the IEEE Bangalore section logo until TCS/fcs approval is granted (this approval only allows you to use IEEE Bangalore section logo given at the top right of this application. This approval does not allow you to use IEEE logo)

Goals

the financial sponsor(s) are familiar with the goals of IEEE and IEEE Bangalore section and their commitment to quality standards for conferences and agree this conference will advance those goals while complementing (rather than competing with) other IEEE Bangalore section conferences.

Financial

Technical co-sponsorship indicates direct and substantial involvement by IEEE Bangalore section execom members solely in the organization of the technical program portion of the conference. The financial liability of the conference is the sole responsibility and obligation of the financial sponsor(s). IEEE Bangalore section will not share in the surplus of the conference or be expected to offset the financial loss, if any. Financial co-sponsorship indicates sharing of surplus finances with IEEE Bangalore section as per agreed shared ownership. However, IEEE Bangalore section will not bear the loss in any circumstances. In case of financial co-sponsorship IEEE Bangalore section will be involved in all the activities of conference either directly or through its representative or IEEE student branch.

IEEE policies and procedures

The IEEE Bangalore section compliance coordinator will oversee IEEE policies & procedures in support of this conference.

Privileges and Rates

IEEE and IEEE Bangalore section members will be accorded the same privileges and rates as the members of any other membership organization involved in the direction of this conference.

Exhibits booth

If requested by IEEE Bangalore section , the conference shall provide, at no cost, exhibit booth, exhibit table or other means of promoting IEEE membership and activities during the conference.

IEEE code of ethics

The financial sponsor(s) of this conference, for itself (themselves) and each member of the conference organizing committee, shall and does(do) hereby agree to adhere to the IEEE code of ethics

Committee members

Only committee members who have agreed to serve on the committee are listed on this application and in public conference information such as calls for papers, websites, etc. Further, the IEEE Bangalore section and IEEE chapters Bangalore/Karnataka technical committee members listed as members of the technical program committee have agreed to be directly and substantially involved in the activities of the technical program committee

English language

All presentations, papers and other printed material prepared for this conference will be in English

Plagiarism

The conference organizing committee is responsible for handling cases of plagiarism. (refer to: IEEE plagiarism policy).

IEEE trademarks

The IEEE Bangalore section trademarks (which is at top of this application) may only be used for conference promotion after this MOU has been signed by all parties. Once approved, the conference must use the IEEE Bangalore section logos with appropriate hyperlinks. The right to use the IEEE Bangalore section marks as approved shall terminate upon termination of the technical co-sponsorship pursuant to this MOU

Terms and termination of technical/financial co-sponsership

IEEE Bangalore section’s technical/financial co- sponsorship of the conference shall conclude upon occurrence of the conference.  IEEE Bangalore section reserve the unconditional right to rescind its technical/financial co-sponsorship if any of the terms or conditions set forth in this MOU are breached

Indemnification

Each party shall indemnify, defend and hold harmless the other party from and against any and all claims, demands, liabilities, settlements, damages, costs, and expenses, including reasonable attorneys’ fees and expenses, arising out of, or in any way connected with, any default, breach or negligent non-performance of this MOU or any negligent act or omission on the part of indemnifying party, its agents and employees arising out of this technical/financial co-sponsorship or the conduct of the conference. Each party shall provide prompt written notification to the other party in the event an indemnified claim arises. The indemnified party shall reasonably cooperate with the indemnifying party at the indemnifying party’s expense

General terms and conditions compliance with laws

The financial sponsor(s) shall ensure that the conference is conducted in accordance with all applicable Indian laws. The financial sponsor(s) shall make all necessary corporate, tax and other registrations and obtain all required licenses and permits if required

Assignment

None of the parties may assign or transfer any right, interest, or claim under this MOU without the express written consent of the other parties.

Notices

Any notice given under this MOU to any of the parties may be effected by: (I) email or, (ii) authenticated post. Counterparts: this MOU may be executed simultaneously in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. If either party uses a scanned or fax transmittal, that copy shall be deemed to be an original.

TCS Fee

Once TCS is approved by IEEE Bangalore section conference organizers are required to deposit INR 25,000 +18% GST towards TCS fee. The payment can be made on the website from the payment link found in the top right corner

Refundable deposit

As per the revised IEEE MGA norms, IEEE technical co-sponsored (TCS) conference organizers must pay $1450 as TCS fee and $22 per paper if the accepted papers are submitted to Xplore. All IEEE Bangalore section TCS approved conferences attracts a deposit of rupees Rs. 1,10,000, which is refundable after the organizer has cleared the IEEE TCS fee of $1450 and Xplore invoice raised by IEEE MCE post conference.

BY SUBMITTING THE APPLICATION YOU AGREE TO THE TERMS AND CONDITIONS OF IEEE BANGALORE SECTION

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Conference Financial Co-Sponsorship Rules for Student branch

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